102 
open the 1st set of files
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this section is for the first
time use of the financial
system.  a second use of this
function could destroy records
by erasing information on the
data disk.
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this sequence of tasks will be
done only once.  first the
system will format (organize)
two blank diskettes to hold
your financial records.  then
you will be guided through a
logical progression - building
an accounting records storage
and retrieval system.
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step 1.  create a data disk
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follow the screen directions
that have been displayed and
remove the program disk from
the disk drive unit.
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follow the screen prompts that
instruct you to insert a blank
unformatted disk into the
drive.  this will be the disk
that holds your records.  the
system will automatically for-
mat the disk.  when the disk
drive stops remove it from the
the drive and label it
ledger data files.
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step 2.  create a back-up disk
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continue to follow the screen
directions and insert a second
diskette into the drive.  this
second disk will later hold a
duplicate copy of your finan-
cial records for security.
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step 3.  the chart of accounts
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the chart of accounts set up
the system by which all your
records are handled and class-
ified.  it is the essential
key to maximum access of this
system's bookkeeping features.
a complete guide to creating
a chart of accounts appears in
the user manual and in the on-
line instructions.  refer to
both before entering the in-
formation.  chart numbers must
be three digits and conform to
standard accounting practice
formats for numbering.
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step 4. deposit revenue
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the revenue files hold all
records of incoming funds.
follow the screen requests
when adding information.  the
on-screen directions will be
self explanatory.
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if you have not used this sys-
tem before or if you wish to
review the information - refer
to the user manual and the on-
line instruction.
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step 5.  list expenses
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the expense records file con-
tains a financial trail of all
outgoing funds.  here all ex-
penditures are listed.  follow
the screen directions when ad-
ding the data.  be sure to
review the user manual and on-
screen instructions before
adding expense information
if you are new to the system.
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