102 OPEN THE 1ST SET OF FILES £££££££££££££££££££££££££ THIS SECTION IS FOR THE FIRST TIME USE OF THE FINANCIAL SYSTEM. A SECOND USE OF THIS FUNCTION COULD DESTROY RECORDS BY ERASING INFORMATION ON THE DATA DISK. - THIS SEQUENCE OF TASKS WILL BE DONE ONLY ONCE. FIRST THE SYSTEM WILL FORMAT (ORGANIZE) TWO BLANK DISKETTES TO HOLD YOUR FINANCIAL RECORDS. THEN YOU WILL BE GUIDED THROUGH A LOGICAL PROGRESSION - BUILDING AN ACCOUNTING RECORDS STORAGE AND RETRIEVAL SYSTEM. - - - - - STEP 1. CREATE A DATA DISK £££££££££££££££££££££££££££ FOLLOW THE SCREEN DIRECTIONS THAT HAVE BEEN DISPLAYED AND REMOVE THE PROGRAM DISK FROM THE DISK DRIVE UNIT. - FOLLOW THE SCREEN PROMPTS THAT INSTRUCT YOU TO INSERT A BLANK UNFORMATTED DISK INTO THE DRIVE. THIS WILL BE THE DISK THAT HOLDS YOUR RECORDS. THE SYSTEM WILL AUTOMATICALLY FOR- MAT THE DISK. WHEN THE DISK DRIVE STOPS REMOVE IT FROM THE THE DRIVE AND LABEL IT LEDGER DATA FILES. £££££££££££££££££ - - - - STEP 2. CREATE A BACK-UP DISK ££££££££££££££££££££££££££££££ CONTINUE TO FOLLOW THE SCREEN DIRECTIONS AND INSERT A SECOND DISKETTE INTO THE DRIVE. THIS SECOND DISK WILL LATER HOLD A DUPLICATE COPY OF YOUR FINAN- CIAL RECORDS FOR SECURITY. - - STEP 3. THE CHART OF ACCOUNTS ££££££££££££££££££££££££££££££ THE CHART OF ACCOUNTS SET UP THE SYSTEM BY WHICH ALL YOUR RECORDS ARE HANDLED AND CLASS- IFIED. IT IS THE ESSENTIAL KEY TO MAXIMUM ACCESS OF THIS SYSTEM'S BOOKKEEPING FEATURES. A COMPLETE GUIDE TO CREATING A CHART OF ACCOUNTS APPEARS IN THE USER MANUAL AND IN THE ON- LINE INSTRUCTIONS. REFER TO BOTH BEFORE ENTERING THE IN- FORMATION. CHART NUMBERS MUST BE THREE DIGITS AND CONFORM TO STANDARD ACCOUNTING PRACTICE FORMATS FOR NUMBERING. - - STEP 4. DEPOSIT REVENUE £££££££££££££££££££££££ THE REVENUE FILES HOLD ALL RECORDS OF INCOMING FUNDS. FOLLOW THE SCREEN REQUESTS WHEN ADDING INFORMATION. THE ON-SCREEN DIRECTIONS WILL BE SELF EXPLANATORY. - IF YOU HAVE NOT USED THIS SYS- TEM BEFORE OR IF YOU WISH TO REVIEW THE INFORMATION - REFER TO THE USER MANUAL AND THE ON- LINE INSTRUCTION. - STEP 5. LIST EXPENSES ££££££££££££££££££££££ THE EXPENSE RECORDS FILE CON- TAINS A FINANCIAL TRAIL OF ALL OUTGOING FUNDS. HERE ALL EX- PENDITURES ARE LISTED. FOLLOW THE SCREEN DIRECTIONS WHEN AD- DING THE DATA. BE SURE TO REVIEW THE USER MANUAL AND ON- SCREEN INSTRUCTIONS BEFORE ADDING EXPENSE INFORMATION IF YOU ARE NEW TO THE SYSTEM. - B