89 INTRODUCTION ££££££££££££ HOT ACCOUNTS PROVIDES THE BASIC FUNDAMENTALS OF ACCOUN- TING AND BOOKKEEPING FOR HOME FINANCES OR SMALL BUSINESS APPLICATIONS. - COMPUTER ED. IS PROUD TO PROVIDE THIS ON-LINE USER MANUAL. THE INFORMATION CON- TAINED HERE IS A BRIEF SUMMARY OF THE COMPLETE DOCUMENTATION PACKAGE THAT IS SUPPLIED WITH THE PRODUCT. THE COMPLETE USER MANUAL SHOULD BE READ BEFORE LOADING THE BOOKKEEPING SOFTWARE. THIS WILL SAVE MUCH TIME LATER AND FAMILIARITY WITH THE MANUAL WILL ALLOW YOU TO LOCATE THE ANSWERS TO QUESTIONS AS THEY ARISE. THIS UNDERSTANDING OF THE BOOK- KEEPING SYSTEM WILL ALSO HELP YOU IN ORGANIZING YOUR FINANCIAL RECORDS. - COLLECT YOUR RECORDS OF EXPENSES AND YOUR RECORDS OF INCOME (REVENUE). SORT THE EXPENSES BY TYPE AND THE REVENUE BY SOURCE. GIVE EACH GROUPING A NAME AND A THREE DIGIT REFERENCE NUMBER. THIS INDEX SYSTEM IS CALLED THE CHART OF ACCOUNTS. IT IS AN ESSENTIAL PART OF THE BOOK- KEEPING SYSTEM. REVIEW THE ON-LINE INSTRUCTIONS FOR MAIN DIRECTORY SELECTION 1 FOR ADDED ASSISTANCE IN STRUCTURING YOUR CHART OF ACCOUNTS. - WHEN PUTTING INFORMATION INTO THE SYSTEM THE PROGRAM WILL ALWAYS ASK HOW MANY ENTRIES YOU WISH TO MAKE. YOU MAY ENTER UP TO 20 ITEMS OR RECORDS AT A TIME. IF YOU HAVE MORE THAT 20 RECORDS TO ADD YOU MAY USE MAIN DIRECTORY SELECTION 1 OR 2 OR 3 AS MANY TIMES AS NECESSARY TO COMPLETE THE TASK. IF YOU ENTER '...' YOU WILL BE AUTO- MATICALLY RETURNED TO THE PROGRAM'S MAIN MENU. - BE SURE TO REVIEW SELECTIONS 2 & 3 PRIOR TO ADDING YOUR FIRST EXPENSE AND REVENUE RECORDS. READ BOTH THE USER MANUAL AND THE ON- LINE INSTRUCTIONS. - THE DATA DISK WILL HOLD ABOUT 500 ACCOUNTING RECORDS. WHEN THE DISK IS FILLED PRODUCE THE 'END OF PERIOD' REPORTS AND BEGIN A NEW ACCOUNTING CYCLE. - BE SURE TO SORT YOUR FILES PRIOR TO PRODUCING ANY REPORTS. THIS CAN BE DONE WITH MAIN DIRECTORY SELECTION 7. ALSO BE SURE TO BACK-UP YOUR RECORDS BY UTILIZING THE BACK-UP FEATURES OF THE SYSTEM (SELECTION 9). - LASTLY - USE GOOD QUALITY DISKETTES FOR YOUR RECORDS AND HANDLE THEM CAREFULLY. FOLLOW THE DIRECTIONS AND BUILD A GOOD CHART OF ACCOUNTS. THIS WILL MAKE THE AUTOMATIC ORGANIZATION OF YOUR FINANCIAL RECORDS A SMOOTH OPERATIONAL PROCESS. N