73 ENDING THE ACCOUNTING PERIOD ££££££££££££££££££££££££££££ AS YOUR RECORDS FILL THE DATA DISK YOU MUST REALIZE THAT AT SOME POINT YOU MAY RUN OUT OF MEMORY IN YOUR COMPUTER OR SPACE ON THE DISKETTE. THE HOT ACCOUNTS SYSTEM WILL EASILY HOLD 450 TO 500 RECORDS DEPENDING ON THE LENGTH OF EACH OF YOUR ENTRIES. - USE THIS INFORMATION TO DETER- MINE THE LENGTH OF YOUR OWN 'ACCOUNTING PERIOD'. FOR SOME INDIVIDUALS THESE END OF PERIOD FUNCTIONS NEED ONLY BE DONE AT THE END OF THE YEAR. FOR OTHERS 500 SPECIFIC BUDGET RECORDS WILL CONSTITUTE ONLY ONE MONTH'S WORTH OF ACTIVITY. MOST WILL BE IN BETWEEN AND WILL PERFORM THE END OF PERIOD FUNCTIONS QUARTERLY OR SEMI- ANNUALLY. IN ANY EVENT - HOWEVER - THE ACCOUNTING PERIOD SHOULD BE A LOGICAL TIME FRAME. YOU SHOULD NOT WAIT UNTIL YOU RUN OUT OF COMPUTING SPACE TO TOTAL YOUR FINANCIAL RECORDS. - THE END OF PERIOD TOTALS BY ACCOUNT CLASS SUMMARIZE THE ACTIVITY FOR ALL INFORMATION ENTERED INTO THE SYSTEM. THE PROGRAM WILL READ THE EXPENSE AND REVENUE FILES TO MAKE THE CALCULATIONS NECESSARY TO PRO- DUCE A REPORT. THE REPORT IS SIMILAR TO THE 'INCOME STATEMENT' IN ITS FORMAT. - THIS HELPFUL INFORMATION MAY ALSO BE USEFUL BY PROVIDING A YEAR TO DATE SUMMARY OF WHAT YOUR BUDGETS ARE DOING FROM AN INTERMEDIATE VIEWPOINT. THERE IS NO NEED TO WAIT UNTIL THE END TO UTILIZE THIS POWERFUL FINANCIAL ANALYSIS FEATURE. - BOTH SCREEN DISPLAY AND PRINTED REPORTS MAY BE GENER- ATED WITH THIS SYSTEM FUNCT- ION. YOU WILL ALSO HAVE THE OPPORTUNITY TO GRAPH THE DATA IF YOU CHOOSE. THE SCREEN WILL DISPLAY - - GRAPH DATA?  (Y-N) - JUST RESPOND WITH A SINGLE KEYSTROKE. THE DATA WILL AUTOMATICALLY BE CONVERTED TO A GRAPHIC DISPLAY. THE BAR GRAPH DIAGRAM PLOTS THE RELATIVE VOLUME OF EACH ACCOUNT. - AT THE CONCLUSION OF THE REPORT YOU WILL BE RETURNED TO THE SYSTEM'S MAIN DIRECTORY. E